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Project Assistant (Concord, CA)


Job Description:
Support general office operations, project management processes, and provide administrative support to staff and consultants.
 
Essential Job Responsibilities & Duties
This is not intended to be an exhaustive list of all responsibilities and duties of the job, only essential functions.  To perform this job successfully, an individual must be able to perform each essential responsibility and duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
General Office, Reception & Communication

  • Answer main telephone lines and receive visitors

  • Receive and respond to general communications (e-mail, fax, regular mail, visitors)

  • Send out materials when requested

  • Prepare letters and send mailings Provide administrative support to Office Manager (printing, copying, etc.)

  • Store order fulfillment/shipment of books

  • Restock book inventory

  • Assist in annual inventory count

 
Project Management Support

  • Prepare member mailings, including letters, invoices, flyers, welcome packets, and certificates

  • Assist with preparations for events and meetings (virtual and in person events) (collect and ship materials and record continuing education units)

  • Enter website content into appropriate templates and regularly review online content to ensure information is displayed correctly. Edit website content as needed.

  • Attend team meetings and take notes

  • Manage and update databases of individuals

  • Upload webinars online and regularly audit them to check for any quality issues

 
Qualifications/Requirements
The qualifications and requirements listed below are representative of the knowledge, skills and/or ability required to perform the job successfully. 
 
The education, experience, and technologies needed for this job are:

  • One year proven experience in an administrative role with a nonprofit or small company

  • Excellent communications skills and judgment

  • Ability to respond to people, on the telephone or in person, in a caring and informative manner

  • Ability to focus on details and keep accurate records

  • Experience using the Internet, as well as intermediate knowledge of Microsoft Word and Excel, and Adobe Acrobat

  • College degree preferred

 
The additional skills/characteristics needed to perform this job are:

  • Highly organized, meticulous, and detail-oriented

  • Ability to provide a creative, problem-solving approach when needed

  • Ability to work well individually and in an evolving team environment during busy days as well as slow days

 
Organizational Fit:
To perform this job successfully, an individual must have an enthusiastic attitude and a passion for being part of a growing team that is dedicated toward building a thriving nonprofit organization.
 
Physical and Work Environment:
Physical environment:  The duties and responsibilities are generally performed in an office environment.  The position generally involves regular exposure to computer CRT; continuous sitting; frequent standing; frequent walking; light to moderate lifting; light carrying; frequent bending and reaching and keyboard and telephone operations. Work environment is normal office conditions.
 
Hours and Salary:
The Project Assistant will work 30 to 40 hours each week, depending on availability. Office hours are between 8:30am and 4:30pm Monday through Friday. Salary for this position is approximately $26,000 - $35,000, depending on availability and experience.

How to Apply:
Send cover letters and resumes to admin@healthdesign.org

Concord, CA